From the Time list, tap on the green plus button or select “Add new Time” from your desktop, a new screen will appear with the following:

  • Time: 
    • Enter hours: Click on the counter, then type the time you would like to record into the relevant section, if you wish to reset the counter back to 00:00 press the reset button.
    • Start-end time: Switch the toggle to enter start and end details, the total hours will be automatically calculated.
  • Name: This is the name you would like to assign to this time item, eg project support. If you have saved a time title template in Company Settings, for your first time entry, press the automated icon next to the field and your saved title will be used as default (see Company Settings section for more details).
  • Billing unit: This is set to hours.
  • Currency: This is prefilled with your base currency, to change it for your new time item, click on the down arrow or tap on the mobile currency button to select preferred currency.
  • Price/rate: This will be pre-filled using information you entered in Preferences, to change it, simply add the new rate. If you have saved a default rate for your client this will be applied automatically. (See Clients section for more info).
  • Date: This date relates to the day for when the time was logged, by default, it’s today’s date, to change just click the calendar icon to select the date.

Add a client and sales tax: Tap on client to open up the fields for adding a client and Sales tax.

  • Client: Select the down arrow to select your client, if your client doesn’t appear in this list you can add a new one by clicking “add new client”  (for more details around adding a new client, please see client section within this guide).
  • Sales tax: This is the tax rate which will be automatically added to your invoice. If you haven’t set your default Sales tax in “Manage Taxes”, you can select a tax or tax group from the drop down list. See Manage your tax settings within this guide. Only taxes which relate to your default tax type will be listed. See Accounting Settings.
    • To create a new tax or tax group: click on “add new tax”, a pop up box will appear:
      • Create a single tax: Make sure Single tax is selected, add the tax name and rate. If it is a Sales tax select “Sales tax” and add the Tax number/ID and currency. Press create, your new tax will be shown in your tax list going forwards.
      • Create a Tax group: Select Tax Group, add Group name, select Tax type and taxes. Press create, your new tax group will be shown in your tax list going forwards.

Description: This is an open field for you to add a brief description of what you spent your time on.

Add supporting documents: You can easily add documents either by picture from your mobile or file from your computer.

  • Import photo:  You can import a time photo from your phone (you will be asked for permission for Fiskl to access your photos):
    1. Tap on the “Import photo button”, this takes you to your mobile photo album, select your photo and it’ll be added.
    2. Photos can be deleted by tapping on the delete icon. 
  • Take picture:  You can take a picture and upload it directly into the app (you will be asked for permission for Fiskl to access your camera):
    1. Simply tap on the “take picture” button, this goes directly to your phone camera (if you haven’t already granted Fiskl access to your camera – a pop up box will appear requesting access).
    2. Take photo, from here you can either re-take or use the photo, once you’re happy it’ll be added to your time details.

To add a document (eg Timesheet), drag and drop or select files from your computer, if your document is a Microsoft Office document, convert it to a PDF before attaching it. Supported files are:  .png, .pdf, .jpg.

  • Add to invoice: Once you have completed all the required fields, you can add this time to either an existing or new invoice by clicking on the green arrow at the bottom of your mobile screen or click the up arrow on the save button on your desktop.
    • You’ll be prompted for “Add to existing” (goes to your invoice list) or “Add to new” (opens a new invoice screen). For more details on invoices see Invoices section in this guide.
  • Saving your time item:  Press save at the top of the screen to save and return to the list of your time items.

You can set a default name including automated placeholders for all your time items by going to Company settings.

Was this article helpful to you?

No, not really

Comments are closed.